A recommendation packet is not a self-written recommendation. It is an organized source of context, logistics, and reminders that helps the writer recall what they personally observed.
The best packet is short enough to scan and specific enough to use. It should reduce administrative friction while keeping the assessment and final letter completely in the recommender’s hands.
The essential logistics
- Your full name and preferred contact information.
- The exact destination and why you are applying.
- The deadline, time zone, and submission method.
- Whether the letter is confidential and where the writer submits it.
- Any official instructions or evaluation criteria.
Your relationship with the writer
Remind the writer when and where you worked together: course, rotation, project, department, team, laboratory, volunteer program, or reporting relationship. Include dates, responsibilities, and the amount of direct interaction.
Two or three firsthand moments
Offer memory prompts, not polished praise. Describe the assignment, interaction, challenge, improvement, or contribution and let the writer decide what it means. A precise reminder such as “the client presentation you asked me to revise after the first rehearsal” is more useful than “my strong communication skills.”
Relevant accomplishments and goals
Include accomplishments that matter to the destination, especially those the writer can contextualize. Clearly label résumé facts or applicant-reported information so they are not mistaken for firsthand observations.
- A concise résumé or CV.
- A short statement of goals and destination fit.
- Selected work, research, projects, service, or results.
- Growth, obstacles, or feedback that shaped your preparation.
- The qualities the destination asks recommenders to address.
What not to send
Avoid a sprawling folder with no explanation, an exaggerated list of adjectives, confidential third-party information, or a finished letter presented as though the writer must sign it. Your packet should make thoughtful evaluation easier, not pressure the writer toward language they did not choose.
A useful packet combines logistics, relationship context, memory prompts, selected documents, and destination criteria. Keep firsthand observation clearly separate from applicant-reported background.